The quality of data used in business is more important now than ever before. Accordingly, in order for organizations to deliver good business results, their data must structure business plan accurate, and the use of that data must be governed through policy and monitoring. The most crucial step, establishing a data governance structure, is the foundation for data governance success. Data governance teams are tasked with ensuring that data is handled smoothly and effectively.
From common models for the data governance structure to policy enforcement, this white paper explores how to establish a data governance structure in 10 essential steps. Included are the key roles and functions needed to most effectively improve an organization’s data quality. By following the steps in this white paper, business and IT leaders will improve data quality, reach business goals, and ultimately, avoid the costs associated with bad data. Data governance involves decision-making, management, and accountability related to data in an organization. Often, a data governance team is built to ensure data will be handled smoothly and effectively and to instill data quality. Data governance programs are designed to prepare rules and regulations for an organization and to handle any issues that may come up regarding data.
There are many models available to aid in enabling data governance structure development in an organization. This paper outlines a ten-step plan for instituting such a structure. Determining the strategy for having an effective data governance team in an organization is the first step in developing a data governance structure. This strategy can be started by writing a data governance charter with the assistance of stakeholders and those involved in the project who work at the company.
The charter will include a mission statement and explanation of the overall goals of the program. There are many data governance models from which to choose, and not all will be a good fit for every organization. IT governance, then to data warehouse governance, and finally to data governance and anything and anyone related to the governance of data. In this type of framework, the governance of the data receives preferential treatment. The data governance structure covers business rules and policies, the quality and integrity of data, security of data and compliance with rules and regulations, audits and controls, and much more. In the IT governance function within both hierarchies, an IT governance group ensures that the data strategies and policies of the entire company are executed within its systems and databases.
The IT governance team decides who will make decisions in various domains such as infrastructure, architecture, and prioritization. Data warehouse governance determines the type of modeling that will best ensure the data warehouse is used effectively and monitors compliance to any related policies. Data warehouses are long-term investments that need to be continuously monitored and funded through their life. The Steering Committee is comprised of high-level executives and stakeholders who, typically, are senior vice presidents and vice presidents of the business lines whose data are being governed, such as Marketing, Finance, Purchasing, etc. The head of the Steering Committee should be a senior level executive reporting to the CEO who has authority to approve project budgets as well as get projects on a priority list. The Steering Committee also includes executive sponsors in business and IT, as well as the chair of the Data Governance Office. An executive sponsor is someone in the senior executive level of the company who will be able to push the acceptance of data governance throughout the organization.
Sponsors should be proven leaders who know their business well and are able to handle various functions related to governance. The Steering Committee directs the data governance process across the entire organization and ensures that the policies and procedures developed for data, such as those for data quality, are followed. It also supports and authorizes endeavors, sponsors and finances governance programs, and prioritizes them. The Data Governance Office, also called the Master Data Council, enforces data governance. The DGL is usually someone who is a step below a vice president and fills the role as a full-time job commitment.
They work with all business units and IT so that data governance and strategies are common throughout the organization. The IT representative is a partner who handles issues related to technology part-time. The Data Governance Coordinator schedules meetings and conferences calls, takes meeting minutes, updates issues logs, and performs administrative duties. Members of the Data Governance Working Group are manager-level or above people who liaise between business and IT. They drive the data management and data quality for specific subject areas and have subject matter expertise for both business and IT issues.
The Working Group can recommend projects based on the usage of data. Members should be leaders and be able to make decisions as a team. More specified roles must be selected to support the data governance structure and be members of the data governance team. Creates policies, puts them into place, and enforces them, as well as corrects data quality issues.
There is one Data Steward from each business unit. They work within their own organizations and conduct training for users regarding policies and procedures. One of the main functions of the Data Steward is to ensure that the same data doesn’t exist in various departments, creating unnecessary duplication. Designs, structures, organizes, and maintains data.